Administrative Coordinator – Valley Manor

Due to a retirement in our organization, we are creating a new, dynamic position for someone with strong coordination skills to reflect the growth of our residence. The Administrative Coordinator is a permanent, full-time role with coordinated responsibilities in several departments.

Here are some of the responsibilities of this position:

• Organize communications materials for staff, residents and the general public
• Being a first point of contact for guests through in-person, phone or email inquiries
• Attend and provide minutes for Continuous Quality Improvement (CQI) meetings and staff meetings
• Attend and contribute to the joint occupational health and safety committee and the accreditation process
• Assist human resources with scheduling interviews and communicating with prospective candidates
• Complete WSIB forms for review by the human resources manager
• Maintain physical copies of personnel files
• Prepare bank deposits, reconcile petty cash and organize daily mail
• Accounting for resident trust, petty cash deposit, withdrawal and reconciliation

• Experience working in the healthcare sector is an asset
• Post-secondary education in administration or a combination of education and experience that is suitable for this role
• Proficient in computers and able to pick up data entry program processes
• Strong coordination skills and the ability to keep track of multiple responsibilities at one time
• A good communicator with colleagues, the public, residents and guests
• Vulnerable sector check valid within the last six months (or able to obtain a check prior to hire)
• Fully-vaccinated (including one booster) as per the Ontario Ministry of Health guidelines